{"slug": "show-hn-i-made-a-tool-to-find-invoices-in-my-email-and-match-them-to-payments", "title": "Show HN: I made a tool to find invoices in my email and match them to payments", "summary": "A new AI bookkeeping tool called Billpal automatically extracts invoices from users' email inboxes and matches them to bank transactions, eliminating manual accounting for freelancers. The service, which costs $29 and has already attracted 282 sign-ups, syncs daily with over 9,000 banks across the EU and US and supports invoice capture from Gmail, Office 365, iCloud, and IMAP. Billpal also offers a WhatsApp chatbot for receipt submission and exports reconciled data as CSV files for tax advisors.", "body_md": "# For 29 bucks you never have to do accounting again. Ever.\n\nBillpal is an AI bookkeeping assistant that collects invoices from your email and automatically matches them to your bank transactions.\n\n282 escaped spreadsheet hell\n\n## AI bookkeeping for freelancers\n\nBillpal takes bookkeeping off your plate by doing it automatically in the background. Because you’ve got a business to run, not spreadsheets to fill.\n\n### Add a bank account\n\nSyncs transactions from your bank every day\n\n*WISE*\n\nRoman Leeb\n\n06/28\n\nRoman Leeb\n\n06/28\n\n### Hook up your email\n\nDownloads invoices from your inbox automatically\n\n### Sit back and relax\n\nBillpal matches each invoice to the right transaction\n\n## Focus on work, not your books.\n\nSign up for a free trial and test risk-free with 10 invoices\n\n- 10 invoices free\n- No card required\n- Cancel anytime\n\n## Because nobody likes accounting\n\nBillpal grabs your invoices, finds the right bank transaction, and keeps everything nice and tidy. Simply click export and ship it off to your tax guy.\n\n### All major banks covered\n\nWe use licensed third-party providers for bank authentication, so your credentials never touch our servers.\n\n- 9,000+ banks across the EU and US\n- Read-only access and daily sync\n- Auto-categorize with custom rules\n\n### Every invoice, captured.\n\nBillpal automatically downloads invoice PDFs from your inbox so you never have to dig through emails again.\n\n- Works with Gmail, Office 365, iCloud or IMAP\n- Picks up invoices and receipts automatically\n- Connect up to 4 email accounts\n\n### Send receipts in WhatsApp\n\nGot a paper receipt? Just snap a photo and send it over to Billpal. Or ask questions about your data right inside WhatsApp.\n\n- Send photos of receipts or PDFs\n- WhatsApp chatbot – no mobile app needed\n- Ask questions about your invoices or transactions\n\n### AI matches everything\n\nAI extracts structured data from every invoice and reconciles it with the right transaction to build a clean ledger.\n\n- Matches invoices to transactions automatically\n- Works with incoming and outgoing invoices\n- Can also process credit card statements\n\n### Download clean CSV files\n\nExport CSVs with reconciled data at the end of the month and send them to your CPA. Accounting done in 5 minutes.\n\n- One click, ready for your tax advisor\n- Download a .zip with all PDFs and images\n- Universal CSV format, zero lock-in\n\n## One Price. Simple.\n\nTry for free with 10 invoices. No credit card required.\n\nPricing\n\nYou didn't start a business to sort receipts. Click the button and you never have to again.\n\n282 signed upalready ditched the hassle\n\n### Start with 10 FREE invoices, then:\n\n- 30 invoices / month\n- $0.99 per additional invoice\n- Usage add-ons available\n\n[Try for free](/auth?mode=signup)\n\nTest with Test risk-free with 10 invoices. No card needed.\n\n## Don't just take our word for it\n\nSome of the freelancers who got their weekends back\n\nMan, this is legit. Accounting was always a pain in the a**. And now it takes like 5 minutes!\n\nfinally something that actually works. hooked up gmail and it just started doing its thing\n\nsent my tax guy the export last week and he was like 'wait you did this yourself?' lol sure\n\nNo tengo muchas facturas, pero incluso para mí ahora marca una gran diferencia.\n\nreally cool app. even added whatsapp accounts for few vendors so they can send it right away 😂\n\nJetzt merke ich erst wie viel Zeit ich da eigentlich vergeudet habe mit Buchhaltung wahnsinn 🙈\n\n## Your data is none of our business\n\nWe work with certified partners held to Fort-Knox-grade security standards and encrypt every byte in transit and at rest. Rest assured, we got this.\n\n### Read-only by design\n\nWe sync transactions through licensed, certified providers with zero capability to move money or initiate payments.\n\n### Maximum privacy\n\nWe don't read or store the content of your emails. Only invoice and receipt attachments are imported from your inbox.\n\n### Certified partners only\n\nWe work exclusively with partners that meet the highest industry standards like ISO 27001, SOC 2 Type II or HIPAA.\n\n### Encryption everywhere\n\nAll data is encrypted in transit (TLS) and at rest (AES-256), never sold, and never used to train AI models.\n\n### Read-only by design\n\nWe sync transactions through licensed, certified providers with zero capability to move money or initiate payments.\n\n### Maximum privacy\n\nWe don't read or store the content of your emails. Only invoice and receipt attachments are imported from your inbox.\n\n### Certified partners only\n\nWe work exclusively with partners that meet the highest industry standards like ISO 27001, SOC 2 Type II or HIPAA.\n\n### Encryption everywhere\n\nAll data is encrypted in transit (TLS) and at rest (AES-256), never sold, and never used to train AI models.\n\n## Frequently asked questions\n\nEverything you need to know about Billpal\n\nYes. Our trial is usage-based, and your first 10 invoices are completely free. No credit card needed. You can connect your bank account during the trial; however, email integration is only available on paid plans.\n\nGmail, Office 365, Microsoft Exchange, Outlook.com, Yahoo, iCloud, and any IMAP-compatible inbox. You can connect up to 4 email accounts. Note that email integration is available on paid plans only.\n\nNo. Billpal only accesses invoice and receipt attachments from your inbox. We never read or store the content of your emails, only the attachment files themselves plus minimal metadata (such as message ID and attachment ID) to avoid importing the same document twice.\n\nBillpal integrates with 9,000+ banks across the EU and the US. Browse the full list .\n\nNo. Billpal never stores your bank credentials, and access is handled entirely by certified third-party banking providers. The connection is read-only: we only sync your transaction history. We cannot move money, initiate payments, or edit transactions in your bank account. Unlike other AI agents with open-ended tool access, Billpal has no capability to act on your account in any way. That is a deliberate design choice, not a limitation.\n\nUnlike Wave, Xero, or QuickBooks, Billpal wasn't built for accountants. There's no chart of accounts, no double-entry bookkeeping, no learning curve. Just the things you actually need: it collects invoices automatically, matches them to bank transactions, and keeps everything tidy for your CPA – so you spend less time on paperwork and more time on your business.\n\nNo – and it's not meant to. Billpal only handles the tedious data collection side: capturing invoices and receipts from your email and automatically matching them to your bank transactions, not filing your taxes, generating a P&L, or producing a balance sheet. At tax time, export a clean CSV and hand it to your CPA. Instead of a shoebox of receipts, they get neatly organized, reconciled data. Billpal just makes both of your lives easier.\n\nAny invoice beyond the 30 included in your plan is charged at $0.99 each. There is no monthly rollover of unused invoices. If you regularly process more, you can buy discounted credit packs for overages. These credit packs are one-time payments (credits do not expire).\n\n#### Still have questions?\n\nCan't find the answer you're looking for? Drop us an email and we'll get back to you.\n\n[Get in touch](mailto:hey@billpal.io)", "url": "https://wpnews.pro/news/show-hn-i-made-a-tool-to-find-invoices-in-my-email-and-match-them-to-payments", "canonical_source": "https://billpal.io", "published_at": "2026-05-27 11:39:46+00:00", "updated_at": "2026-05-27 11:45:57.431783+00:00", "lang": "en", "topics": ["ai-products", "ai-tools", "ai-startups"], "entities": ["Billpal", "WISE", "Gmail", "Office 365", "iCloud", "IMAP", "Roman Leeb"], "alternates": {"html": "https://wpnews.pro/news/show-hn-i-made-a-tool-to-find-invoices-in-my-email-and-match-them-to-payments", "markdown": "https://wpnews.pro/news/show-hn-i-made-a-tool-to-find-invoices-in-my-email-and-match-them-to-payments.md", "text": "https://wpnews.pro/news/show-hn-i-made-a-tool-to-find-invoices-in-my-email-and-match-them-to-payments.txt", "jsonld": "https://wpnews.pro/news/show-hn-i-made-a-tool-to-find-invoices-in-my-email-and-match-them-to-payments.jsonld"}}