June 28, 2026 · 2 min read
When you share an AI-generated page at work, should you send a link or embed it in a doc? Here is when to use each, and how to keep team pages organized.
Once you start generating pages with AI at work, the question becomes how to get them in front of your team. Two options come up: send a link, or embed the page inside a doc or wiki. Here is when each makes sense, and how to keep team pages from turning into a mess of stray URLs.
When a link is the right call #
A link is the simplest, most durable way to share. It opens on any device, previews cleanly in chat, and always points at the current version of the page. Send a link when:
- The page is the destination, like a report, a demo, or a landing page.
- People will open it on their own time, on different devices.
- You want one canonical URL that updates as you edit, so nobody works from a stale copy.
When an embed is the right call #
Embedding puts the page inside something else, like a doc, a wiki, or a project tool. Reach for an embed when the page is one piece of a larger document and you want it inline so readers do not have to leave the page they are on. The link still exists underneath; the embed just surfaces it in context.
An embed looks the same as the live page it points at, like this:
Keep team pages organized #
The real challenge at work is not sharing one page, it is keeping track of many. A workspace helps: pages your team creates live in one place, visible to members and nobody else, so a shared link is automatically scoped to the company instead of open to the world.
Workspace visibility keeps a page inside your team by default.Password protected covers the cases where you need a specific gate. Seehow to password-protect a page.Public stays available for anything meant for the outside world.
Pick the mode, keep the link #
Whether you embed a page or send its URL, it is the same underlying link doing the work. Decide based on where your team will read it, lean on workspace visibility to keep things contained, and you avoid the pile of orphaned files that usually comes with sharing at work.
Sharing AI pages with your team? Set up a workspace on ShareMyPage and keep them in one place.