Asana — ai-addendum changed (low)

Asana updated its AI addendum, with the change flagged as low severity in the documentation diff. The revision adds help-center pages on setting dates in automations, automation permissions, and Zoom transcripts for automation and AI Studio, while removing pages on automation actions, automation triggers, variables in automations, and the HubSpot automations integration. The update also reorganizes workflow-automation documentation, adding content on bundles, task templates, status update templates, and rules integrations for cloud storage and productivity tools.

Asana's ai-addendum changed Topics You've been invited to Asana; now what? Getting started with Asana's mobile app How Asana works Create projects in Asana Top features to discover Different types of tasks How to use Asana help resources Quick-start guide to Asana Create tasks in Asana Collaborating in Asana All Asana features Set up your ideal workspace Asana desktop app Navigating Asana New navigation in Asana Understanding privacy and visibility in Asana Setting up your Asana profile Asana overview for screen reader users Keyboard shortcuts Hacks Accessibility Multiple Out of Office Settings Profile settings Notification settings Account settings Email forwarding settings Display settings Apps settings Establish conventions for your team Help your team adopt Asana Custom onboarding Assign tasks to teammates Manage and prioritize your tasks Powerful Asana features for work management Automate and scale your work with the Customize menu Stay informed with your Asana Inbox Find work fast with search Maximize productivity with My tasks Create projects quickly with templates Structure your projects clearly Comments, messages, and status updates Share project updates Top Asana integrations Reporting with dashboards Monitor initiatives and track work with portfolios and dashboards Reporting with workload Asana for team leads Setting and tracking progress towards goals How to choose the right project blueprint for your work Plan and execute projects with a deadline Tracking project progress Planning with Asana calendar Connect your tools with Asana Customize your projects and portfolios How to invite team members to Asana Member and team management What are the different admin roles in Asana? Security controls in Asana How to set up your organization Managing Asana at scale What is the admin console? How to sign up for a free Asana trial How to cancel your Asana trial How to add payment details to a trial Make the most of your Asana trial My trial has ended, what happens to my tasks, rules, and workflows? Purchasing a subscription after a trial Set goals during your Asana trial Turn your trial into a paid plan Invite others during your trial REMOVEDAutomate how work moves through stages Build the foundation of your workflow Use dependencies to kick work off at the right time Request a task review with a simple automation Control how tasks are added to projects Add movement to your workflow Multi-home tasks to avoid information silos What is a workflow? Assign work automatically with custom fields Building cross-functional workflows in Asana Moving your everyday workflows to Asana Schedule tasks based on priority REMOVEDEmail communication with form submitters ID custom fields Applying bundles to projects Management dashboard for project templates Rules integrations and widgets Rule execution history Form customization Task dependencies Approvals Conditions and branching in rules Time tracking in Asana Filtering and sorting custom fields Manual rule triggers Rule permissions Setting dates in rules PagerDuty rules integration Bundle management and permissions Management dashboard for global fields Reference custom fields ADDEDAutomate how work moves through stages Bundles Task Templates Status updates templates Rules integrations for cloud storage and file sharing Sharing a form How to export all time entry data from Asana as CSV via API Understand automation triggers and actions in Asana Formula custom fields Custom field types and limitations Auto-shifting dates for dependent tasks Rules integrations for productivity and communication Forms Project templates Custom fields Field mapping in forms Dependency types Bundles FAQ REMOVEDAutomations Automation actions Automation triggers Variables in automations HubSpot automations integration ADDEDSetting dates in automations Automations Automation permissions Zapier and Asana Zoom transcripts for automation and AI Studio Tray.io + Asana ServiceNow & Asana Wufoo and Asana Web forms & Asana Zendesk integration Asana and Workplace from Meta Splunk + Asana Asana in Salesforce AppExchange being deprecated Asana app in ChatGPT Asana app in Claude Migrating time tracking data from Everhour to Asana Zoom meetings in Asana Calendars and Asana Chat with Asana in Slack channels Slack comment sync in Asana Microsoft Teams and Asana integration Slack and Asana Microsoft Single Sign-On Salesforce in Asana integration Outlook Calendar and Asana Vimeo and Asana How to create a Zoom call notes workflow with AI Studio Asana for Adobe Creative Cloud Asana for Jira Cloud Jira Data Center API Jira Data Center FAQ Weighted goals Viewing and filtering your goals Asana Goals FAQ Goals strategy map Write great goals with Asana Goals The goal tracking process with Asana Goals Lead the goals management process in your organization with Asana Goals Get started with Asana Goals Goal types and templates Progress, status, and connecting work to goals Goals privacy and sharing Portfolio PowerPoint export Portfolios FAQ Share project access with a portfolio Portfolio views Portfolio privacy and sharing Portfolio saved views Portfolios overview Individual portfolio permissions Portfolio progress and reporting Text widgets in dashboards Portfolio dashboards Project dashboards Chart styles Universal reporting Converting tasks into projects Views in My tasks Custom fields in My tasks Custom task types and statuses Task actions My Tasks Scheduling tasks using start dates, due dates, and times Text formatting in Asana Task fields Proofing Save time in Asana Understanding tasks Subtasks Tags Task comments and attachments Email tasks to Asana Automations in My tasks Project overview tab Files view Board view Embedded media project view Teamless projects Preparing data for CSV import Sections Import data from other tools to projects in Asana Understanding projects Project importing and exporting Timeline Calendar view List view Managing tasks and dependencies with timeline Project owner and members Critical path on timeline Project customization and views Gantt view FAQ Shareable notes in Asana Gantt view Advanced CSV import options Pages in Asana formerly Notes CSV import for custom fields on users Team admin Team basics Custom fields on users Use Asana and email Your year in Asana Email notifications Asana Inbox Messages AI Meetings Troubleshooting AI Meetings Permissions overview Task permissions Custom field access levels Team sharing Forms access permissions Editor access level Project permissions Project privacy settings Edit restriction on custom field values Private custom fields Asana custom field permissions Project admin access level Viewer project access level Domain-wide admin controls Team content permissions for team admins Sharing and limiting access to teams Read-only links Individual project permissions Team permissions Search and search views Managing timesheet reviewers and approvals Logging and submitting timesheets Workload compare mode Project progress and status updates Workload Capacity planning Tracking project budgets and progress with timesheets and budgets add-on Reporting with the Timesheets and Budgets add-on Setting up timesheets and budgets add-on Creating tasks and projects on Android Creating tasks and projects on iOS Search on Android Search on iOS Portfolios on iOS Inbox on iOS Inbox on Android Portfolios on Android Asana for iOS Android basics Ideas and brainstorms End-of-month close processes for Finance teams Using Asana to track customer feedback One-on-ones Using Asana for project management Pipelines Giving feedback and approvals How to apply a RACI Matrix in Asana Project intake Organizational strategic planning Resource planning Plan and manage company goals Asana for team meetings Asana for Agile and Scrum Asana for Sales and Account Management teams Video production calendar Marketing strategic planning How to create a content calendar in Asana How to use Asana for account tracking Creative production Managing design feedback and critique meetings Campaign management Using Asana for your product roadmap Event planning with Asana IT help desk Asana for Operations teams Product launches Bug tracking How to use Asana for product development How to use Asana for hackathons Sprint planning How to use Asana for candidate tracking How to use Asana for interviewing Employee onboarding How to manage and onboard volunteers in Asana Managing digital fundraising campaigns in Asana How to use Asana for fundraising event planning Grant tracking in Asana Planning campus events in Asana Coursework tracking in Asana Running student organizations in Asana Using Asana for group projects Smart import Smart fields Smart rule creator Smart status Sharing feedback on AI features Smart projects Smart editor AI add-on beta services Smart goals Asana AI features and admin controls Asana AI FAQ Understanding Asana AI requests and usage allocation Get started with Asana AI Understanding Open-Weight Models in Asana Smart chat Smart summaries Asana AI customization Setting up Licensing Division ID with SCIM Asana compliance settings Permissions management add-on Cross-App Access Service accounts Data retention policy Admin and super admin roles in Asana Setting up Asana roles in Microsoft Entra ID with SCIM Global authentication settings SCIM provisioning for Asana Advanced setup: provisioning licenses with SCIM Advanced setup: assigning Asana roles with SCIM Provisioning and deprovisioning users with SCIM Admin security controls App management and integrations Delete your Asana account Authentication and access management options for paid plans IP allowlisting in Asana Mobile apps security permissions Setting up Asana roles in Okta with SCIM REMOVEDHIPAA Compliance Role-based access control RBAC with custom roles How to access the admin console Accounts Data contributions ADDEDHIPAA Compliance Role-based access control RBAC with custom roles Managing members and teams in a division License assignment in divisions Asana Sandboxes Membership and collaboration in workspaces Manage approved workspaces Managing an organization University organizations Managing teams through the admin console Workspaces and organizations FAQ Division access and management FAQ Understanding workspaces Divisions in paid organizations Your Asana account Advanced division management Introducing Asana Gov A guide to divisions in Asana Managing members in an organization Managing workspaces Managing organization settings Managing people in organizations Endorsed teams User deprovisioning Pause a member's license Data migration guide Sessions management Work access mode Admin announcements Managing product licenses REMOVEDEmail domain management for Asana organizations Using email bridge in a project CSV user import Guests FAQ ADDEDEmail domain management for Asana organizations Payment methods and invoices Billing settings in the admin console Security and billing for divisions Payments in CAD and KRW currency Payments in MXN and BRL currency Norway VAT New Zealand GST Indonesia VAT Iceland VAT EU VAT Changes to automatic payments in India due to RBI regulations Australia GST Adding payment methods for manually invoiced customers Upgrading or changing your Asana plan United Kingdom VAT United States sales tax Switzerland VAT South Korea VAT South Africa VAT Singapore GST VAT/GST & Sales Tax Accessing your billing page Subscription management and upgrades How to cancel your Asana plan Philippines VAT Canada GST/HST, QST, and provincial sales tax Billing Learn about Asana Legacy Enterprise features Divisions Asana for nonprofits Modify your Asana plan Manage your growing Asana subscription Learn about Asana Advanced features Learn about Asana Business features Learn about Asana Starter features Asana Personal Plan details Learn about Asana Premium features View only Asana subscriptions and pricing Tasks and subtasks Upcoming discontinuation of personal projects spaces Asana Forum basics Troubleshooting browser and connectivity issues How do I get support from Asana? Accidental deletion Navigation and display Security and permissions Recover deleted tasks, projects, and more Salesforce AppExchange Integration Deprecation FAQ Deprecation of integrations Automation permission update FAQ Asana Certification FAQ Chat with Dash Triggering AI Teammates AI Teammate Skills How to create or discover an AI Teammate Connect Salesforce to AI Teammates with a custom MCP app Connect Databricks custom apps to Asana AI Teammates Managing your AI Teammates Add-On Licenses Create custom MCP apps for AI Teammates AI Teammates Connect and manage apps for AI Teammates and Dash AI Teammates templates Understanding access control, memories, integrations, and approvals for AI Teammates and Dash Words to workflows in AI Studio AI Studio FAQ AI Studio Plus An admin's guide to AI Studio Troubleshooting in AI Studio AI Studio - Human in the loop Introduction to Asana AI Studio Work smarter with Asana AI Writing instructions in AI Studio REMOVEDAI Studio pre-built AI rules AI Studio credit optimization AI Studio add-on and pricing How to structure a prompt in AI Studio How the Use AI variable works AI Studio models Create Smart workflows with AI Studio Connect your Smart workflow with the right data sources ADDEDAI Studio pre-built AI automations How pricing and licensing work for Asana Service admins Service AI and your knowledge base An admin's guide to Asana Service Management What is Asana Service Management? Understanding your queue: How tickets are assigned and managed How to submit a request through the Asana Service portal How to convert a ticket to a project or task Control queue and knowledge base creation with RBAC How Service notes work on tickets Queue and ticket permissions Overview of the performance dashboard How to connect Asana Service to Slack How to configure ticket statuses AI-suggested articles in your knowledge base How to configure queue categories and custom fields Customizing AI response and routing guidance Set up a knowledge base in Asana Service Management Customizing queue automations in Asana Service Management Configuring SLAs and work schedules Using email intake to create tickets in Asana Service Management What is Asana Client Management? Set up your first client Getting started with AI Teammates in Asana Client Management Managing your client directories and custom fields Add client projects Manage team capacity in Asana Client Management Understanding the client portal What your client has access to in Asana Client Management Asana Client Management pricing and plans Command GitHub integration REMOVEDNo articles found for this topic. ADDEDCreating and managing tickets in Command Understanding cycles in Command Working with releases and labels in Command Coding agents in Command by Asana ADDEDWhat is Command by Asana? Understanding forecasts in Command No articles found for this topic. In This Article Data and Safeguards Asana AI features Enabling and disabling Asana AI features Who can use this feature? Visit our pricing page for more information. Asana AI refers to a feature set powered by generative AI and large language models LLMs from Asana's AI partners e.g., OpenAI , Anthropic , Google , and Fireworks.ai . Models from Asana's AI partners may be hosted on third-party servers or AWS Bedrock , a service offered through Asana's long-standing cloud service provider. Customers can choose to enable Asana AI features for their domain i.e., organization or workspace . If Asana AI features are not enabled: Users in the organization/workspace will not have access to the AI features. Organization/workspace's data will not be processed to power these features. Asana AI features powered by AI partners use metadata and user generated content from your organization/workspace e.g., content you enter into Asana like task titles and task descriptions, which may include user names to help users in your domain optimize their work with AI. Neither Asana nor Asana's AI partners use customer data to train AI models of any kind . Moreover, Asana's AI partners configure their services to promptly delete input and output data following completion of the relevant query and/or response. To learn more about how Asana processes your information, please see Asana's Privacy Statement . For further details and answers to other frequently asked questions, please visit the Asana AI FAQ and Asana Trust Center . The following features can be enabled/disabled using the Enable Asana AI control in the admin console. Smart editor : Write clearer, more compelling responses that strike the right tone. Smart summaries: Available for tasks, projects and portfolios. Use smart summaries on tasks to get action items and highlights from conversations, tasks, and comments without another meeting. Use smart summaries on projects and portfolios to keep up to date with an easily scannable summary of all recent activity and highlights in one place. Smart fields : Organize projects to support cross-functional collaboration with auto-generated custom fields. Smart status : Identify blind spots, open questions, and roadblocks to find an efficient path towards your goals with automatic status updates. Smart goals : Standardize and improve the effectiveness of goal-setting with smart goals. Smart goals analyzes existing goals and offers suggestions for improvement, including adding success criteria, impact summaries, parent goals, supporting subgoals, and assigning accountable teams. Smart projects : Quickly create customized projects with smart projects. Smart projects suggests descriptions, sections, and custom fields all based on the project's name and purpose. Smart rule creator : Create rules with AI by providing simple, and natural language instructions via prompts. AI Studio : Build no-code smart workflows to pass off your teams' busywork. AI Teammates : AI Teammates are ready-to-go AI agents that help teams automate routine work and accelerate outcomes across workflows. AI Teammates can be configured to handle specific roles and responsibilities within your organization. Asana Dash : Asana Dash serves as your AI Chief of Staff, providing intelligent assistance across your work in Asana. Dash helps you stay on top of priorities, surface insights, and take action on important work. To learn more about the specific AI partners powering the Asana AI features above, see Asana AI Customizations . Super admins of organizations and workspace billing owners and creators can enable or disable Asana AI features as follows: Click your profile picture in Asana and navigate to the admin console. Click Settings. Scroll down to Domain settings and click Asana AI. Click Providers and APIs under Advanced. Enable or disable specific providers by clicking the relevant check boxes. Click Save changes. From this page, designated admins can choose to enable or disable Asana AI for their entire domain. After disabling, Asana AI experiences will no longer appear or process data from your organization. To enable these features, you will need to complete the super admin verification process or contact the Support team . This behavior also applies to divisions in Asana, as divisions do not have super admins. Please note that if you are on a division plan, it is still possible to enable AI features via your admin console. However, only a super admin will be able to take action on this. If there is no super admin, a current admin will first need to complete the super admin verification. To learn more about Asana AI Advanced Settings , check out Asana AI Customizations .If you are an admin of an organization that does not have at least one super admin , you can disable Asana AI features, but cannot enable them. To enable these features, you will need to complete the super admin verification process or contact the Support team . This behavior also applies to divisions in Asana, as divisions do not have super admins. Explore community insights on managing AI features. Related articles REMOVEDAI Studio pre-built AI automations Pre-built AI automations Automate work with automations ADDEDConditions and branching in automations